Scheduling Assistant
Tell it who is out. It proposes the changes.
Type a change the way you would tell a colleague: "Rose is out today, and Etta won't be in until 11." The Scheduling Assistant turns it into cards you review and apply, the same changes you would make by hand. It stays off until your school turns it on.
How it works
Type a change the way you would tell a colleague, in the web app or the iOS app: who is out, who is running late, who should cover which room, a break, or a note for a classroom. The assistant matches the names and rooms to your roster and answers with cards, each one a specific change to a specific person, room, and day. You apply the cards you want. A single full-day call-out for today applies as soon as you send it and shows Undo beside it; everything else waits until you apply it, or until you answer a question it asked. If a name does not match your roster, or a change would not fit, the card says so instead of guessing. On the Teacher Schedules page it can also propose changes to a teacher's regular weekly schedule or a temporary one, and on the Classrooms page a room's minimum staffing. Each change lands in the change journal like any other. The assistant is an AI model run by a third-party provider, and so are quick entry and reading a schedule file you upload in your own layout. All three stay off until an administrator at your school turns them on, and any administrator can turn them off again.
Key benefits
- Type changes in plain words, in the web app or the iOS app
- Every change arrives as a card you review before it applies
- A single full-day call-out for today applies on arrival, with Undo beside it
- On Teacher Schedules, proposes weekly and temporary schedule changes you review first
- Names and rooms are matched to your roster; a change that does not fit is flagged, not guessed
- Changes land in the change journal like any other
- Off until an administrator at your school turns it on
Explore more features
Live Coverage Dashboard
Every classroom on one screen, down to the half hour, because preschool arrivals don't line up on the hour. Gaps show in red, covered rooms fade, and the view updates the moment anything changes. You see only what needs attention.
Reassign in One Move
When someone calls out, move a teacher into the open room in one action. The change applies to today only, so the regular schedule is back tomorrow with nothing to rebuild. No one gets booked in two rooms at once, even across sites, and one tap undoes any move.
Classroom Tablet Notifications
Reassign a teacher and the change shows up on the tablet in that classroom. A tap confirms it, and the confirmation comes back to the dashboard. No group text, no walkie, no walking the building.
Organize, Publish, Notify
Build a whole day's changes in a draft and watch the impact on the dashboard as you go. Nothing reaches staff until you publish, so you can work through cascading changes with no notifications firing. Then publish once, and every affected teacher hears it.
Everyday Adjustments in One Step
Set up the coverage moves you make every morning, then drop one in when you need it. Making the assignment writes and posts its note in the same step, so the room sees the why next to the who.
Notes That Carry the Context
Two kinds of notes, each where the right people will read them. Admin notes ride the dashboard for standing context; classroom notes show on the room's screen, so a late pickup or an allergy reminder reaches the teacher in the room. A coverage change and its reason can arrive together.
View It Your Way
See your classrooms and staff grouped and sorted in your own organization's structure, the same on every screen. Most tools force one alphabetical list; this matches how you think about your floor.
Staffing Minimums and Ratios
Set each classroom's required staffing for its age group, and Schedule Wrangler watches every room against it as the day moves. A room that drops short is easy to spot before pickup, before transitions, and before it becomes a problem. Provisional staff are marked and do not count toward coverage, so staying in ratio stops being something you carry in your head all day.
It Grows With You
Run one location or ten from one login, each with its own rooms, schedule, and timezone. Move staff between sites and no one gets booked in two places at once. As you add sites and school years, the system grows with you.
Every Change, Always Reviewable
Every change lands in one timeline with a timestamp and the name of whoever made it. Filter by type, open any day, and export it to a spreadsheet in seconds. A defensible record without building a report.