Notes That Carry the Context
Put the context where the room will see it.
Two kinds of notes, each where the right people will read them. Admin notes ride the dashboard for standing context; classroom notes show on the room's screen, so a late pickup or an allergy reminder reaches the teacher in the room. A coverage change and its reason can arrive together.
How it works
Two kinds of notes, each where the right people will read them. Admin notes ride the dashboard for the standing context a director carries through the day, without cluttering the coverage grid. Classroom notes show on the room's screen, so the teacher reads what applies to that room today: a late pickup, an allergy reminder, a substitute's name. A coverage change and the reason for it can arrive together.
Key benefits
- Admin notes on the dashboard for standing context
- Classroom notes on the room's screen, web and iOS
- Context reaches the teacher in the room, not a director's inbox
- A coverage change and its reason can arrive together
- Notes carry into the activity journal with the rest of the day
Explore more features
Live Coverage Dashboard
Every classroom on one screen, down to the half hour, because preschool arrivals don't line up on the hour. Gaps show in red, covered rooms fade, and the view updates the moment anything changes. You see only what needs attention.
Scheduling Assistant
Type a change the way you would tell a colleague: "Rose is out today, and Etta won't be in until 11." The Scheduling Assistant turns it into cards you review and apply, the same changes you would make by hand. It stays off until your school turns it on.
Reassign in One Move
When someone calls out, move a teacher into the open room in one action. The change applies to today only, so the regular schedule is back tomorrow with nothing to rebuild. No one gets booked in two rooms at once, even across sites, and one tap undoes any move.
Classroom Tablet Notifications
Reassign a teacher and the change shows up on the tablet in that classroom. A tap confirms it, and the confirmation comes back to the dashboard. No group text, no walkie, no walking the building.
Organize, Publish, Notify
Build a whole day's changes in a draft and watch the impact on the dashboard as you go. Nothing reaches staff until you publish, so you can work through cascading changes with no notifications firing. Then publish once, and every affected teacher hears it.
Everyday Adjustments in One Step
Set up the coverage moves you make every morning, then drop one in when you need it. Making the assignment writes and posts its note in the same step, so the room sees the why next to the who.
View It Your Way
See your classrooms and staff grouped and sorted in your own organization's structure, the same on every screen. Most tools force one alphabetical list; this matches how you think about your floor.
Staffing Minimums and Ratios
Set each classroom's required staffing for its age group, and Schedule Wrangler watches every room against it as the day moves. A room that drops short is easy to spot before pickup, before transitions, and before it becomes a problem. Provisional staff are marked and do not count toward coverage, so staying in ratio stops being something you carry in your head all day.
It Grows With You
Run one location or ten from one login, each with its own rooms, schedule, and timezone. Move staff between sites and no one gets booked in two places at once. As you add sites and school years, the system grows with you.
Every Change, Always Reviewable
Every change lands in one timeline with a timestamp and the name of whoever made it. Filter by type, open any day, and export it to a spreadsheet in seconds. A defensible record without building a report.